The Board of Directors of the Ark-Tex Council of Governments will meet at 10:00 a.m., Thursday, September 29, 2016, at Sulphur Springs City Hall, located at 201 N. Davis St., Sulphur Springs, Texas, hosted by the
Honorable Emily Glass, Mayor, City of Sulphur Springs. (See enclosed map.)
Item 1. Call to order.
Item 2. Invocation.
Item 3. Self-introductions.
Item 4. Approve the minutes as submitted by the Ark-Tex Council of Governments Board of Directors Meeting held Thursday, June 30, 2016, in Daingerfield, Texas.
Review and Comment
Item 5. Consideration and comment on an Environmental Assessment to the Texas Commission on Environmental Quality (TCEQ) for proposed Water Quality Permit Renewal by the City of Maud to authorize the discharge of treated wastewater from the facility located in Bowie County, Texas, ultimately to Wright Patman Lake. (To be presented by staff member Paul Prange)
Item 6. Review and comment on Environmental Assessments to TCEQ for proposed Air Quality Permit renewal by the following (To be presented by staff member Paul Prange):
a) Pilgrim’s Pride Corporation authorizing modification to the Feed Mill located at 110 South Texas St., Pittsburg, Camp County, Texas.
b) Harold Jackson Smith, Jr., allowing continued operation of a Concrete Batch Plant located at 1358 County Road 3070, Cookville, Titus County, Texas.
Item 7. Review and comment on an application to the Department of Health and Human Services, Office of Head Start, by Sulphur Springs Independent School District for a grant of $948,125, to be matched with $192,188 in-kind, to begin an early head start program for infants and toddlers. (To be presented by staff member Vickie Williamson)
Item 8. Review and comment on an application to the Economic Development Administration by the TexAmericas Center for a grant of $1,500,000 for the construction of sewer improvements, water for fire suppression and a parking lot. (To be presented by staff member Vickie Williamson)
Executive Closed Session
Item 9. The Executive Committee will recess the Open Session and go into Executive Closed Session to discuss personnel issues as allowed in the Texas Open Meetings Act, Section 551.074, Personnel Matters.
Open Session/Regular Business
Item 10. The Executive Committee will reconvene in Open Session and take action on Item 9, as necessary. (To be presented by Board President, Judge L.D. Williamson)
Item 11. Review and consider approval of ATCOG’s Financial Plan for fiscal year ending September 30, 2017. Portions of this item may be in closed session by the Open Meetings Act, Section 551.074, Personnel Matters. (See attachment 1; additional handout provided at meeting) (To be presented by staff member Linda Moore) 1
Item 12. Review and consider approval of a Board member to serve on the Executive Committee of the Board of Directors to fill a current vacancy. (To be presented by Nominating Committee Chair, M.C. Superville, Jr., Judge, Lamar County)
Item 13. Review and consider approval of reappointment of the Executive Committee members to serve a two-year term beginning October 1, 2016. (See attachment 2) (To be presented by staff member Amber Thurston)
Item 14. Review and consider approval of reappointment of Executive Committee members to serve as Officers of the Board of Directors for a two-year term beginning October 1, 2016. (See attachment 3) (To be
presented by Nominating Committee Chair, Judge Superville)
Item 15. Review and consider annual renewal of the ATCOG Ethics Policy Manual dated December 16, 2010, as revised March 27, 2014. (See attachment 4) (To be presented by staff member Leslie McBride)
Item 16. Review and consider approval of a resolution for ATCOG membership in the Texas County & District Retirement System effective January 1, 2017, and dissolution of the Money Purchase Pension Plan with American Funds effective December 31, 2016. (See attachment 5) (To be presented by staff member Sharon Pipes)
Item 17. Review and consider approval of revisions to the ATCOG Housing Choice Voucher Program Administrative Plan effective November 1, 2016. (See attachment 6; Plan documents available here)
(To be presented by staff member Mae Lewis)
Item 18. Review and consider approval of the appointment of two new members to the Area Agency on Aging Regional Advisory Council. (See attachment 7) (To be presented by staff member Lisa Reeve)
Item 19. Review and consider approval to combine November and December ATCOG Board meetings into one full Board meeting on Thursday, December 12, 2016. (See attachment 8) (To be presented by staff member Amber Thurston)
Item 20. Introduction of Debra Newton as 2016 Employee of the Year for ATCOG and presentation of plaque by Board President, Judge L.D. Williamson. (To be presented by staff member Lisa Reeve)
The next Executive Committee Meeting will be held Thursday, October 27, 2016, at 10:00 a.m., at the Titus County Extension Office in Mt. Pleasant, Texas. The North East Texas RPO (Rural Planning Organization) Committee meeting is 9:00 a.m. in the same location.
Under the Texas Open Meeting Act, Government Code Chapter 551 one or more of the above items possibly considered in executive session closed to the public, including but not limited to consultation with an attorney under Texas Government Code Section 551.071 and Section 551.074. That arising out of the lawyer’s ethical duty to advise ATCOG concerning legal issues stemming from an agenda item. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session.
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services should contact Administration at 903-832-8636 two (2) work days before the meeting for appropriate arrangements.
All agendas are sent electronically and available at www.atcog.org. Should any Board Member need a copy printed and available at
the meeting, please call 903/255.3555 or email firstname.lastname@example.org.