Ark-Tex Council Of Governments Meeting

Joint Agenda Northeast Texas Economic Development District and Ark-Tex Council of Governments Board of Directors Meeting

June 24, 2021, The Northeast Texas Economic Development District (NETEDD) and the Board of Directors of the Ark-Tex Council of Governments (ATCOG) will meet at 10:00 am, Thursday, June 24, 2021, at the Titus County Extension Office, located at 1708 Industrial Road, Mt. Pleasant, as well as, via teleconference/webinar. 

Use the following information to register for the meeting: https://zoom.us/meeting/register/tJIrceCgqzgsGNQqHV7lpnatj3rjlUWyTMEi.

If you experience issues while registering or do not have access to a computer, please contact Marla Matthews no less than two (2) workdays before the meeting at 903.255.3555 or mmatthews@atcog.org. 

Item 1. Call to order – Quorum Determination.

Item 2. Invocation. 

Item 3. Public Comment. ATCOG invites public members to provide oral comments on any item included on this agenda under this item. Each person wishing to make a public comment is limited to three minutes, with comments directed to the Board as a whole. Reasonable accommodation shall be made for members of the public utilizing a translator for public comment. NETEDD Agenda Items 

Item 4. Review and consider approval of the minutes as submitted for the NETEDD meeting held Thursday, March 25, 2021. (See page 4) 

Item 5. Review and consider approval of the submission of a grant application to the U.S. Department of Agriculture Rural Utilities Service Revolving Funds for Financing Water and Wastewater Projects. (See page 8; to be presented by staff member Toni Lindsey) It concludes all NETEDD Agenda Items. ATCOG Board of Directors Agenda Items 

Item 6. Review and consider consent agenda items. (To be presented by Executive Director Chris Brown) 

• Approval of the minutes submitted for the ATCOG Board of Directors meeting held Thursday, March 25, 2021. (See page 10) 

• Acceptance of the minutes submitted for the Area Agency on Aging Regional Advisory Council meeting held Thursday, June 3, 2021. (See page 14) 

• Acceptance of the minutes submitted for the Solid Waste Advisory Committee meeting held Tuesday, June 1, 2021. (See page 17) 

• Approval of submitting a Section 5311 – Rural Area Federal Formula Program renewal application to the Texas Department of Transportation. (See page 19) Page 1 of 47 Review and Comment 

Item 7. Review and comment on applications to Texas Commission on Environmental Quality (TCEQ) to renew permits. (See page 20; to be presented by staff member Paul Prange) 

• U.S. Department of the Army, Red River Army Depot (page 20) 

• Petty Water Supply and Sewer Service Corporation (page 21) 

Item 8. Review and comment on a grant application by the Salvation Army Texarkana, Arkansas, to be submitted to the U.S. Department of Housing and Urban Development for an Emergency Solutions Grant for 2021-2022. (See page 22; to be presented by staff member Toni Lindsey) Regular Business 

Item 9. Review and consider approval of the revised Area Agency on Aging (AAA) Policy and Procedures. (See page 25 and appendix page 1; to be presented by staff member Lisa Reeve) 

Item 10. Review and consider approval of membership changes on the Solid Waste Advisory Committee (SWAC). (See page 26; to be presented by staff member Paul Prange) 

• Daci Rawson – appointed by the SWAC to serve as representative for Hopkins County, Texas Item 11. Review and consider approval of the ATCOG Housing Choice Voucher Program Annual Plan. (See page 28; to be presented by staff member Mae Lewis) 

Item 12. Review and consider approval to submit an application to the Texas Department of Housing and Community Affairs for 2021 Emergency Solutions Grant Program funds. (See page 33; to be presented by staff member Mae Lewis) 

Item 13. Review and consider approval of revisions to the ATCOG Policies and Procedures Manual. (See page 34; to be presented by staff member Mary Beth Rudel) 

Item 14. Review and consider approval authorizing the Executive Director to sign the Rerate and Benefit Verification Form with Texas Municipal League Health. It would continue to provide health, dental, and life insurance benefits to staff for Plan Year 2021-2022. (See page 38; to be presented by staff member Leslie McBride) 

Item 15. Review and consider annual approval of the Investment Policy that establishes procedures to be followed in investing funds for ATCOG. (See page 40; to be presented by staff member Melinda Tickle) 

Item 16. Review and consider approval of the Accounting Policy and Procedures Manual that establishes procedures to be followed in the ATCOG Finance Department. (See page 44 and appendix 107; to be presented by staff member Melinda Tickle) 

Item 17. Review and consider approval of the proposed Salary Schedule for ATCOG for the fiscal year ending September 30, 2022. (See page 45; to be presented by staff member Melinda Tickle) 

Item 18. Review and consider approval of ATCOG Financial Statement and Auditor’s Report for the twelve months ending September 30, 2020. (to be presented by Chris Pruitt, Pattillo, Brown & Hill, L.P., as introduced by staff member Melinda Tickle) 

Item 19. Review and consider approval to cancel the July ATCOG Executive Committee Meeting. (to be presented by Executive Director Chris Brown) Page 2 of 47 Other Business 

Item 20. Discussion of FY22 Financial Work Plan preparations. (Presented by Executive Director Chris Brown) Announcements If the Board of Directors approved item 19 above, the next Executive Committee meeting will be held on August 26, 2021, at 10:00 am, at the Titus County Extension Office, Mt. Pleasant.